https://insidegovuk.blog.gov.uk/2014/12/19/300-websites-to-just-1-in-15-months/

300+ websites to just 1 in 15 months

300_Graphic_960x300

It's hard to believe that a little over 15 months ago each of the government’s 300+ agencies and arm’s length bodies (ALBs) had their own website.

As of today, all have moved to GOV.UK.  More importantly, every piece of content that has been created on GOV.UK as a result of the ALB transition now meets a specific user need. Getting agencies to think and write in terms of user needs has revolutionised the way digital and policy teams across government use the web.

When Martha Lane Fox first mooted the idea of a single government website back in 2010, some in the blogosphere thought the theory was sound but that delivery would be impossible.

But thanks to the hard work of hundreds of digital specialists across government who've been supported by the GOV.UK team at the Government Digital Service (GDS), we're about to meet that ambition.

I’ve worked at the heart of this project, alongside 17 other GDS transition managers.

The result is that government now answers user needs with concise, correct and current information that is constantly reviewed and iterated to improve the user experience. It's also better written, structured and presented than ever.

Take one example used by our training team. If you’d done a Google search for "climate change uk" before we started transition, you'd have got (give or take) 16 government websites to trawl through. Do the same search today and the GOV.UK policy and topic pages are right at the top of the list. As a citizen, that's powerful stuff and means I'm getting what I want without having to wade through government white noise.

We coined a new word during GOV.UK transition - "done-tin"
We coined a new word during GOV.UK transition - "done-tin"

The scale of the project is probably best told by numbers:

  • 312 agencies and government organisations moved to GOV.UK
  • closure of 685 website domains and subdomains
  • more than 1.8 million redirects from old government websites that link to either GOV.UK pages or content on the National Archives website
  • 150,000+ pages published to GOV.UK
  • 2,600+ user needs validated using data
  • more than 1,200 people trained in how to write clear English
  • more than 500 people trained in how to write user journeys
  • more than 350 pieces of mainstream content amended or newly published (those pages that best answer citizen or business needs)
  • researching with more than 150 users through 15 research labs and countless phone interviews and field visits

Nicola Keane, digital lead at the National College for Teaching and Leadership, found GOV.UK transition to be an intense but very positive experience: “As a relatively new agency, formed of the merger of two bodies, this was a great opportunity for us to thoroughly review all of our published content and really focus it in on our new purpose and the needs of users.

“We found that the approach, discipline and pace of the transition process really supported us with us. We had excellent support throughout from our transition manager and the whole team benefited from the very engaging training we had on writing, publishing and evaluating content.”

Antony Hopker of the Education Funding Agency agrees that transition has been a force for good: “A few months after transition we started to understand our analytics and were able to reassess some of our transition work. The result – we’re kind of doing transition 2, reiterating our content, really drilling into the user needs in a way I don’t think we could quite grasp first time round.

"We’ve found a way of telling the story of how web content should be used in a way our business understands, and we’re using it as a driving force for a major new change programme focusing on customer service.”

The team at Education Funding Agency (Antony is seated on the left). Their go-live cake was pretty awesome (and tasty too!)

That story isn’t uncommon. The Intellectual Property Office moved to GOV.UK at the start of October 2014. Critics of transition had warned IPO to expect a spike in calls and emails after going live on GOV.UK but in the four weeks that followed, call centre volumes dropped by 19%, emails by 17% and customer visits by 42%. Rather than cause frustration and get in touch with IPO offline, users have been able to find what they need. Clear indication that GOV.UK is simpler, clearer and faster.

Over the last 15 months we’ve iterated GOV.UK in response to user research and testing to ensure it serves the needs of the thousands of specialists and professionals who will access much of the content provided by ALBs. We’ve built new browse facilities, new finders, created new format types and redesigned our homepage and organisational landing pages.

Some agencies have seen the value in making small incremental changes all the time. Phil McAllister, from the regulator Ofqual, said: “We came late to the game, starting the transition to GOV.UK on 25 September 2014. We decided it was the right thing to do after seeing the GOV.UK team’s commitment to user experience and content design. I’m well aware that the end of transition is just the start of our journey. Content that you can find quickly, understand easily and access on any device is a goal that is worth our time and energy. My hope is that in a year’s time we’ll be questioning why we didn’t design our content this way a long time ago.”

IMG_2584
Greg Barnes and Philip McAllister (of Ofqual) with their go-live cake

In GOV.UK transition we have lived the GDS phase “the strategy is delivery” but only because of the hundreds of talented civil servants across government who have embraced the digital agenda outlined in 2010 by Martha.

It’s people like Nicola, Antony and Phil who are leading wider digital reform and change in their organisations. Ultimately, their biggest critics will be the citizens, professionals and businesses who will now use GOV.UK as their single source of government information and services. Giving power back to the user in this way is probably the single biggest indication that we’ve revolutionised rather than just evolved the digital landscape.

Mark is a Transition Manager and communications lead at GDS. You can follow him @markhazelby

6 comments

  1. Comment by Paul Reynolds posted on

    The following comments are personal views and should not be attributed to anyone else.

    I am afraid that this piece of propaganda is glossing over the many real issues that have arisen because of the transition. It is self-serving and smug. I am not saying that the transition has not been an achievement but it has not been the unqualified success that is portrayed here.

  2. Comment by Steve Smith posted on

    So when will we hear about the plans to complete the transition.

    A lot of good work has been done, but there is a lot more to do.

    A quick check on https://www.gov.uk/government/organisations
    shows there are still a few hundred agencies still to migrate.
    Plus there are many links in that list that don't indicate they refer to an external site until they are clicked on.

  3. Comment by Andrew posted on

    I have a question, did the introduciton of one CMS for the UK result in a distributed authorship within the CMS system.

    For example, were authors and publishers within agencies able to do develop the content within the same CMS and manage that workflow for release to the gov.uk domain? Who approves the releases, an agency representative or a central gatekeeper?

    Any information you can share regarding this will be appreciated.

    Aust. Government is about to make the same commitment. I work in a web management group within the Australian taxation office.

  4. Comment by Nick Holmes posted on

    In no way do I want to detract from your achievement, but so far as I can see from your orgs page, 176 orgs (not 312) have moved:

    24/24 ministerial departments
    9/22 non-ministerial departments
    143/346 Agencies and other public bodies

    What makes up the other 136?

    Am I wrong?

  5. Comment by Steve Smith posted on

    Why is my earlier comment still awaiting moderation from over 2 months ago?

    It seems like GDS does not want to publish a comment which challenges their 'success'.

    Yes the idea of a single government website was very ambitions, but to claim "we’re about to meet that ambition." is completely erroneous, misleading and facually incorrect.

    There remain hundreds of government and public sector websites to migrate, yet we see no plans for this to happen.

  6. Comment by Neil Williams posted on

    Apologies for the delay in approving and responding to these comments. The transition programme ended in December, and we hadn't spotted that there were comments still coming in in response to this post. That's bad form, sorry. We've now migrated all the posts and comments from the former Transition blog over to this Inside GOV.UK blog. If you're interested in ongoing development of GOV.UK, this is now the only blog you need to follow.

    To address the points raised:

    The scope of the transition programme was to create a single platform for Government for all central government organisations excluding those with an agreed exemption. There are good reasons for the sites which have not moved to GOV.UK to remain separate. See: https://gds.blog.gov.uk/2012/12/11/exemptions/ for details on that.

    The publishing system allows for devolved publishing. GDS writes and manages around 3000 items of content which meet the needs of most citizens and businesses, and the rest of the content (currently some 150,000 pages) is created and managed by the organisations themselves.