https://insidegovuk.blog.gov.uk/2013/12/02/iteration-matrix/

Maintaining quality content: iteration and the matrix

We publish over 100 changes to content every week to the ‘services and information’ section of GOV.UK alone.

This means we get 100 chances to improve the content. But it also means there are over 100 opportunities for GOV.UK to get worse.

When we launched the site ‘for proper’ back in October 2012, I thought what we’d done with the content was exceptional - particularly for a government website.

Not everyone agreed, but as we got into 2013 it was great to see that I wasn’t the only one who thought we’d achieved something important.

As we moved from project mode to business as usual I’ve been keen to make sure the site remains at that award-winning standard.

Changing the content

Content changes on GOV.UK for a few different reasons, such as:

  • there’s a change of policy that must be reflected on the site
  • something changes in the way a government service is delivered (maybe a phone number changes or you need to fill in a different form)
  • a department, a member of the public, or someone internally notices that what we have on the site isn’t as clear as it could be - or occasionally that it’s incorrect
  • we review a section of the site and decide to make some changes

How content can get worse

Sometimes, when people request a change to content on GOV.UK, they don’t have user needs in mind. I know, shocking isn’t it?

We have a team of around 10 content designers working on the ‘services and information’ section of the site. Even though we have a good audit trail of changes (and notes on when we’ve declined to make a change), sometimes that audit trail is quite long. It’s possible that a content designer might not realise the wider impact of making a decision, or even that the current request has been declined a number of times in the past.

Usually this gets caught in internal review, but occasionally it goes live. And GOV.UK gets a little bit worse.

How we make it better again

Just like Neo, we’re in a matrix.

The content matrix is how we’re improving the coherence and overall quality of content on GOV.UK.

The matrix is divided into themes and products. A theme lead looks at a subject area across GOV.UK (eg employment-related content). A product lead will look at all the content within a product (eg I’m responsible for the content in the ‘services and information’ product).

If you imagine products as columns and themes as rows, you get a bunch of places where the rows and columns intersect. That’s why it’s called a ‘matrix’.

Sarah_Richards_Diagrams_2

As long as the product leads and the theme leads talk to each other, we spot areas for improvement, and then improve them, in a coordinated fashion.

Pretty neat, eh?

We also really benefit from colleagues outside of GDS with an interest in a particular content area sharing their thoughts on how things could be improved. If you have ideas, please let us know.

4 comments

  1. Comment by Nathan W posted on

    How many product leads and theme leads do you have? Im assuming leads (especially theme leads) would have more than 1 area of responsibility?

    • Replies to Nathan W>

      Comment by Padma Gillen posted on

      Hi Nathan. We have 4 product content leads (1 for each product) and 6 theme leads. The theme leads handle 2 or 3 subject areas each (depending on the amount of content in each).

  2. Comment by Graham Lee posted on

    Hi Padma,

    This sounds excellent. What are the themes, and will there be named contacts for each one? Obviously happy to help with some of the legal/justice stuff.

    Regards,

    Graham

  3. Comment by Padma Gillen posted on

    Hi Graham. I left you a reply earlier but looks like it was eaten by WordPress!

    The themes are the same as the 'services and information' browse categories. At the moment they're internal. Our content designers spend 20% of their time on theme work. This allows us to look at the big picture and make improvements across GOV.UK proactively, as well as in response to feedback from departments and users.

    It may be that themes evolve into something more, and this may or may not include a named contact for departments at some stage. For now the best channel for getting requests and feedback to the right person continues to be Zendesk.